PaceMyDay Help

PaceMyDay (PMD) is one of three tools within the BEST Suite. This tool allows you to track and monitor your activities so you don’t trigger a setback or simply run out of energy for whatever reason by the end of the day.  Your list of tasks for the day is the default screen and shows you what’s on your plate. Depending on your settings, you will see different colored icons to so you what you’re trying to accomplish. Trying to do 4 tasks that are red, means that at least one of them will not be finished.

Each task is also assigned strategies to help remind you of the things that you can do so you can keep doing the task longer without symptoms/fatigue. Tasks can be created new within the Today’s Tasks list or the CompleteMyToDos application. Existing tasks can also be pulled into the list, and templates can be used for things that happen daily or regularly on a scheduled day.

Getting Around

Once you’ve installed the BEST Suite and created your online account, follow these steps:

• Tap PaceMyDay, the Blue Icon on the BEST Suite Home page.
• Notice (top left) – returns you to the Home page so you can go to the other apps.
• Notice (top right) – used to add new items to the current list box.
• Swipe left or right on list items for other functions.

Definitions – The Elements

• Categories  – ways to group tasks so they are easier to find.
• Tasks – What needs to be accomplished. If you are using CompleteMyToDos as well:
  • PMD – General tasks – repeated frequently, usually have the same level of effort.
    • PT Sessions
    • Dusting
    • Making Beds
  • CMT – Specific one-time tasks and appointments, or part of a specific project.
• Breaks – Ways to restore your energy so you can continue, or do the next, task.
• Templates – Lists of tasks that you regularly do on certain days.
• Energy Needed – 4 lightbulbs – L (green), M (yellow) H(red) and an “empty” bulb for unknown
• Strategies – Which ones will help you last longer for this task.
• Notes – These are where the details of your tasks – things you need to know for the task.
• Time – How long  you need (or know that you can) do the task.
  • Optimal – You set at the task level
  • Modified – PMD suggestion based on how you feel before you start.

Getting Started – What’s Already There

We’ve already entered some data for you that many people find useful. Remember that different brains have different challenges. Keep in the ones that are right for you, and delete the ones that would never apply. Over time, you may not need to measure tasks in such detail and can create a summary task. Teeth, Shower, Shave may be separate tasks at first, but eventually are so “easy” that you can use a task “Morning Routine”. NOTE: Do not rename or delete a group you have used. This will remove the data for your report history. Move them to the “Unused Tasks” group. That way you have them available if you have a setback.

Remember that tasks are actions, so try to use verbs, try to keep them short (the list will shrink the font so you can see it all on one screen), and make it clear enough that you can remember what it is.

Let’s see what we have. It is recommended that you follow the order in here the first time.

View Categories and Tasks

1. Tap the Menu icon (top right, three lines)
2. Select My Categories
3. Tap “Housework”
4. Tap “Floors”
5. Notice all the elements assigned to the task
6. Tap Cancel
7. Tap Back to get to the list of categories
8. Tap Back to get to the main screen (MyDay icon at bottom of screen”)

View My Breaks

1. Tap the Menu icon (top right, three lines)
2. Select My Breaks
3. Tap “Meditate”
4. Tap Cancel to get back to the list of breaks.
5. Tap Back to get to the main screen (MyDay icon at bottom of screen”)

View My Templates

1. Tap the Menu icon (top right, three lines)
2. Select MyDayTemplates
3. Tap “My Tuesdays”
4. Tap “Housework” in the “Select A Task” field.
5. Try to tap “Floors”, and there is no action.
6. Tap Back to get back to the list of templates.
7. Tap Back to get to the main screen (MyDay icon at bottom of screen”)

Personalizing Your Tasks

Right now, we are focusing on the elements that make up your day.  So, let’s add, edit, delete, Categories, Tasks and Breaks, by following the steps in the boxes below. Then we will look at adding the to your day.

For the first time, go through them in sequence, then you can manage your day.

Managing Your Categories

Add a Category

1. Tap the Menu icon (top right, three lines)
2. Select My Categories
3. Tap the Plus(+) icon on the top right.
4. Enter “New Category” as the title
5. Tap Add

Change The Name

1. Select “New Category” and swipe left (Do not tap).
2. Tap the blue Edit icon
3. Type “New Cat”
4. Tap Change.

Delete the Category

1. Select “New Category” and swipe left.
2. Tap the red Trashcan icon
3. Tap Delete (to confirm the delete)
4. Tap Back

Managing Your Tasks

Add a Task

1. Tap the Menu icon (top right, three lines)
2. Select My Categories
3. Select “Housework”
4. Tap the Plus(+) icon on the top right.
5. Enter “New One” as the title
6. Tap Add Task

Rename a Task

1. Select “New One” and swipe left (Do not tap).
2. Tap the blue Edit icon
3. Type “Delete Me”
4. Tap Change.

Add Task Details

1. Tap “Delete Me”
2. Tap “Notes” and enter how to do the task or other notes.
3. Scroll down to “Optimal Duration”
4. Tap “Minutes” field.
5. Scroll the desired duration to the center row.
6. Tap Select to change the time. Cancel restores the default of 30.
7. Tap Manage Strategies.
8. Select “Organization”
9. Select “Color-code similar things” and swipe left (do not tap).
10. Tap Assign Strategy button
11. Tap Assign to confirm assignment.
12. Tap Done to return to “Strategies” form
13. Tap Done to return to “Task Detail”

Add a Missing Strategy

1. Reselect “Delete Me”
2. Tap Manage Strategies
3. Tap “+” (top right)
4. Enter “Missing Strategy” as the title
5. Tap Add
6. The Strategy Summary screen displays.
7. Tap Edit in the top right corner.
8. Tap Done to save your strategy (details can be added later)
9. Assign “Missing Strategy” to your task “New One” (steps above)

Delete a Strategy

1. Select “Missing Strategy” and swipe left (Do not tap).
2. Tap the red Unassign Strategy icon
3. Tap Unassign to confirm deletion
4. Tap Done (top left)

Delete the Task

1. Select “Delete Me” and swipe left.
2. Tap the red Trashcan icon
3. Tap Delete (to confirm the delete)
4. Tap Back

Managing Your Day

Add a Task to Your Day

1. On the main PMD screen, tap the plus (+) at the top right. to add a task.
2. Tap “PaceMyDay App” for now.
3. Tap “Housework”
4. Tap “Kitchen”
5. Set a reminder if desired.
6. Repeat above until you have added all tasks for the day.

To reorder tasks

1. Tap the Reorder Tasks button.
2. Tap the three lines to the right of a task title and drag it to the desired location.
3. Tap Done Reordering.

Manage Task-Specific Reminders

These are generally used to remind you when the task is to start, and is normally just for PMD tasks. CMT and RMG tasks already set reminders.

Add a task

1. Select “Kitchen” and swipe left (do not tap)
2. Tap blue Bell icon.
3. Tap the Plus icon.
4. Enter the Reminder Title. “New Reminder”
5. In Reminder Type, scroll to Task/Subtask
6. Tap on “Reminder Date & Time” field
7. Scroll to desired times.
8. Tap Select to save the times.
9. Tap “Reminder Message” field.
10. Enter “This is a test message.”
11. Scroll down to select “Repeat Interval.”
12. Tap the preferred interval “Once”
13. Selecting “Weekly” allows you to select which days of the week.
14. Tap Done to save the reminder.

Delete a Reminder

1. Select desired reminder and swipe left (do not tap)
2. Tap red Trash can

Start Your Day

These are the elements of an active task that you need to be aware of.  The basics are that you can start, you can select from one of your preset breaks, you can stop the task part way through and go back in after doing other tasks, you can take a break at the beginning of the task, you can tell PMD that you finished your task early, or were interrupted, or misjudged how much time you could do before you ran out of energy or your symptom level was above limits.  These are the buttons that manage that.

• Get Started – Kicks off the timer for the task
• Take A Break – Allows you to stop and choose a break without resetting the time.
• STOP – At the top right, closes your active task and returns to “MyTasks”.
• Pause Task – Pauses the task timer so you can handle an interruption.
• Stop Task – Stops the task and asks you how you feel, and what next options.

Once your tasks are reordered the way you want, it’s time to start a task, although you may want to take a short break first.

Take a Break

1. Tap the first task for your day.
2. Screen switched to the “Active Task” tab, see highlighted icon at the bottom of the screen.
3. Tap Take A Break.
4. Tap the break you want.
5. Enter how long a break you want (up to 90 minutes).
6. Tap OK to go to the “Break Timer”.

Add Notes to Break Entry

1. Tap Add Notes
2. Enter notes to be a permanent record for the break.
3. Tap Done to save your changes.

Start Photo Slideshow

1. Tap Start Photo Slideshow
2. Scroll to the desired photo folder on your device.
3. Tap Select to begin seeing pictures at 5 sec intervals.
4. Tap Cancel to exit the slideshow.

Play Music

1. Use the media controls to start, pause, stop, or move to the next or last song.
2. The “default” start point is all music on your device, alphabetically.
3. Clicking the picture icon to the left allows you to select a song to start with in that list.
4. Click the Stop icon to stop the music.

Stop Break Early

1. Tap Stop Break
2. This takes you back to your task so you can begin.

Starting The Task

1. Tap the title of the task to begin.
2. Tap Get Started.
3. Tap the icons under “How Do You Feel Now?” based on your current state.
4. NOTE: You must choose for each item. You can change them in PMD “Settings”.
5. At the bottom is your “Energy Level” choice. Tap “Exhausted”.
6. The alert offers you a modified time (only if your energy is not Highly Energized).

• Tap “Use Optimal Duration” (original duration for the task)
• Tap “Use Modified Duration” (sets it for recommended time)
• Tap “Choose a Break” (only shows up for exhausted)
• Tap “Cancel Task”

Pause or Stop the Active Task

1. Tap the title of the task to begin.
2. Tap Get Started and do the pre-task choices.
3. Tap Stop Task.
4. Fill out the same pre-task choices in the top
5. Scroll down and tap Yes or No. (No marks the task completed.)
6. Stopping before the task is finished, asks why, all of which are recorded in the database:

• • Tap “Too Tired”
  • Tap “Something Came Up”
  • Tap “Completed Early”
  • Tap “Other”

1. You are then offered choices, again.

1. • Tap “Take A Break”, before the next task
   • Tap “Add Some Notes” for the next time you do this task
   • Tap “Return to MyDay”, so you can pick the next task to start.

Modify an Existing Task

Modify task details

1. Tap on the task to be changed, and task summary will display.
2. Tap Edit to open the Task Detail Screen
3. Tap “Notes” and enter how to do the task or other notes.
4. Scroll down to “Optimal Duration”
5. Tap “Minutes” field.
6. Scroll the desired duration to the center row.
7. Tap Select to change the time. Cancel restores the default of 30.

Add Strategy

1. Tap Manage Strategies
2. Select desired Strategy Group in bottom of form.
3. Select desired Strategy and swipe left (do not tap).
4. Tap Assign Strategy button
5. Tap Assign to confirm assignment.
6. Tap Done to return to “Task Detail”

Delete Strategies (does not delete them from Strategy Groups)

1. Tap Manage Strategies
2. Select desired Strategy to delete and swipe left (do not tap).
3. Tap Unassign Strategy button
4. Tap Unassign to confirm deletion.
5. Tap Done to return to “Task Detail”